Rental Fee: $100 per hour with a minimum of two (2) hours for functions (inside house and/or garden). See Members Discount.
DEPOSIT: At the time application is made, a non-refundable deposit of 50% of the rental fee is required to reserve the date and time. If event is cancelled at any time or full rental rate is not paid within 30 days prior to event, the deposit of 50% will be retained and event date(s) will be released. Any additional monies advanced by Renter against rental charge shall be returned. Association for the Preservation of Historic Natchitoches (The Association, Lemee or APHN) management shall perform an inspection of the site before and after for verification of site integrity. In the event of a natural disaster APHN will move deposit to another date within 30 days.
MEMBERS RENTAL: Members of the Association of the Preservation of Historic Natchitoches are allowed a 25% discount of the rental fee providing the member is responsible for the cleaning of the Lemee House before and after the event and the member is and has been a member in good standing for the past 6 months.
EVENT DURATION: Rental is an hourly fee with a minimum of 2 hours and a maximum of 60 guests inside and 75 guests outside. Event duration must be agreed by contract signing. An overtime fee will be charged to the renter if event duration exceeds the agreed time limit. All events must conclude by 10:00 pm. Set up is determined by contracted rental period. However no vendor shall set up more than 12 hours prior to event. All keys must be returned at the end of the contracted rental period and no later than 10 am the following day at which time there will be a late fee of $100. If key is lost, Lessee will be responsible for cost of rekeying property in addition to a $250 fine.
EVENT LOCATION: The Lemee House and gardens will be available for weddings and approved non-wedding functions sponsored by non-profit organizations, businesses, local clubs, and private events hosted by an APHN member.
FOOD & BEVERAGE: Beverages contained in glass bottles are not allowed on the premise, excluding wine. APHN provides only the kitchen to warm or store food. All operation policies regarding the use of any kitchen equipment must be adhered to and followed as posted. Arrangements must be made through the renter and caterer, if a caterer is used.
SEATING & MUSIC: Rental, delivery, and installation of tents, tables, and chairs, must all be coordinated through the APHN and renter. A DJ or Band are allowed on the property and should set up within the time listed under EVENT DURATION. Music must comply with the Noise Ordinance of the City of Natchitoches and refrain from noises that would disturb neighbors. Electricity use must be closely monitored as to not trip the breaker. Delivery times must be scheduled with the APHN staff in advance. APHN does not provide any above mentioned items. Any and all equipment brought onto the premises by the renters is present at the renter’s risk. Such equipment may be inspected for safety and security by the APHN staff. The association shall in no way be responsible for loss or damage of such equipment.
DECORATIONS: Event decorations may not obstruct any museum, emergency, or way-finding signage. Screws, nails, or staples are not allowed on the trees, historic structures walls or ceilings. Glitter, stickers, silly string, rice, seeds, or confetti are strictly prohibited on the inside of the structure. Furniture must NOT be moved with the exception of the club chairs and these may not be taken outside or removed from the premise and no items may be attached to any surfaces of the furnishings and/or accessories.
ATTENDANT: APHN will provide an attendant on site. Attendant will enforce rules set forth in this contract and report any infractions to the Association management and legal team. The APHN attendant reserves the right to shut down any event at any time deemed necessary (if law enforcement or management should be contacted for excessive noise, angered behavior, threats to site integrity, etc.).
SECURITY: A security guard may be required on site for the duration of the event and will be provided by the Lessee. APHN shall not be liable or responsible for any personal property of the Renter or any person.
ANIMALS: Renter shall not bring, nor permit any person to bring any animal onto the Historic site.
NO SMOKING OR OPEN Flames: Smoking is not permitted on any APHN Historic Site. The use of open flames (to include, but are not limited to sparklers, candles, lanterns, etc) is NOT allowed. Battery powered candles are approved.
CLEAN UP: All trash must be contained within lined trash cans during the event. All materials and equipment must be removed promptly following the event within the time listed under EVENT DURATION. APHN does not provide cleaning supplies or garbage removal. Trash bags should be removed from the site by the renter before renter vacates the property. The floors shall be swept or vacuumed, all surfaces wiped clean and furniture returned to its original place. Any trash not removed from the premises by noon of the next day following the end of the contracted rental period by the Lessee, the Lessee will be fined $100. If the premises are left unsatisfactory, the Lessee will be fined $250.
EMERGENCY CONTACTS: Report any leaks, anything needing maintenance repairs or other problems to the APHN Representative listed below. Should an emergency arise, call emergency services by dialing 911 then contact the APHN representative listed below.
Lawn/Parking: Arrangements should be made for parking prior to event. Rental does not include parking in the Jeanine’s Flower Shop parking lot or the vacant lot adjacent to Lemee House on the south side of the Lemee House. The area in front of the Lemee House from Demeziere Street to Poete Street on Jefferson is a No Parking Zone.
Damage: Lessee shall pay for any and all damages and or loss of property, furnishings and/or fixtures as determined by the Inspection Report. Any fees for property loss and/or damages to any part of the House or any part of the property will be charged to the lessee and will result in additional fees plus costs of repairs.
Violations: Any violation of the above Rules and Regulations for Lessees will result in additional fees.
INDEMNIFICATION CLAUSE: Upon inspection and acceptance of the rented space, renter shall assume full responsibility for the condition thereof and agrees to indemnify and hold APHN harmless against liability to third parties resulting there from. Renter further agrees to indemnify and hold APHN harmless against any loss or liability for or on account of an injury of persons or damage to property.
Email emailmelroseplantation@gmail.com for full contract.
